Professional Bookkeeping for Freelancers, Creatives & Small Businesses
Trusted by small business owners across California, Oregon, and Washington who need accurate books without corporate complexity.
You started your business to do what you love, not to wrestle with QuickBooks at midnight. Whether you’re a freelancer managing multiple income streams, an online seller reconciling marketplace fees, or a trade business tracking contractor payments, professional bookkeeping gives you accurate numbers and peace of mind.
Does This Sound Familiar?
You’re Behind
You meant to catch up on bookkeeping last month. And the month before. Now tax season is approaching and you’re dreading it.
You’re Unsure
You track expenses in your head and hope for the best. You’re never quite sure if you’re actually profitable.
You’re Overwhelmed
Between payment processing fees, client invoices, and business expenses, you don’t know where to start.
Professional Bookkeeping That Actually Works for Small Businesses
You shouldn’t have to spend your nights trying to make QuickBooks balance or stress about whether your books are actually right. Running your business is already a full-time job.
That’s why Whitney Bookkeeping provides monthly bookkeeping services designed specifically for small businesses, freelancers, and creative professionals who need accurate books without the complexity or cost of hiring in-house staff.
Every month, you’ll receive clean financial reports, accurate tax-ready records, and support from a Certified QuickBooks Online ProAdvisor who actually understands how your type of business works. No corporate accounting jargon. No surprises. Just organized books you can trust.
With Whitney Bookkeeping you get:
Monthly Financial Clarity
Clean Profit & Loss statements and Balance Sheets that show exactly where your business stands.
Tax-Ready Records
Properly categorized expenses and reconciled accounts that make tax season simple instead of stressful.
Personal Support
Direct access to an experienced bookkeeper who answers questions in plain English and actually cares about your success.
We Specialize in Working With:
Freelancers & Creative Professionals
Musicians, designers, photographers, consultants, and independent contractors who need organized books without corporate complexity.
Professional Services & Consultants
Therapists, acupuncturists, coaches, and consulting firms tracking billable hours, client payments, and service-based income.
Trade & Service Businesses
HVAC, electricians, landscapers, and housekeeping services that track jobs, materials, and labor costs.
Online Sellers & E-commerce
Shopify, Etsy, and Amazon sellers who need help reconciling platform fees, inventory, and multi-channel income.
Health & Wellness Providers
Massage therapists, personal trainers, and wellness coaches managing appointment-based income, product sales, and certification expenses.
Event & Wedding Planners
Wedding coordinators, event planners, and production professionals managing client deposits, vendor payments, and project-based budgets.
Serving small businesses across California, Oregon, and Washington. All services are delivered remotely through QuickBooks Online.
Why Work With Me?
I’m Melissa Whitney, Certified QuickBooks Online ProAdvisor with over 25 years of financial experience, including specialized work in the entertainment industry.
I understand irregular income, project-based work, and the financial complexity that comes with running a creative or service-based business. You’ll receive monthly financial reports, clear communication, and support from someone who actually gets how your business works.
Outsourcing your bookkeeping to me eliminates the high costs and commitments of hiring an in-house employee. You avoid expenses like salaries, benefits, office space, and equipment, while still benefiting from professional, personalized service that keeps your finances perfectly in tune.
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I Work Exclusively in QuickBooks Online
To provide accurate, efficient bookkeeping, all clients use QuickBooks Online. If you’re currently using QuickBooks Desktop or another system, I’ll help you migrate smoothly.
Why QuickBooks Online:
Plus: New clients receive a 30% discount on QuickBooks Online subscriptions through my ProAdvisor program.
Link: Learn More About QuickBooks Online Setup →
Bookkeeping Services
Monthly Bookkeeping
Starting at $300/month (The Basics)
Clean, accurate monthly bookkeeping and financial reports. Stay tax-ready year-round.
What’s included:
Cleanup & Catch-Up
Custom Pricing Based on Frequency and Months Behind
Fallen behind? We’ll organize your records, correct errors, and get you current.
What’s included:
Additional Services
Pricing Varies
From 1099 filing to payroll support, we offer specialized services to keep you compliant.
Available services:
What Changes When Your Books Are Finally Right:
You Make Better Decisions
Real profit numbers mean you can price services confidently, know when to hire, and plan for growth based on facts instead of guesswork.
You Keep More Money
Accurate categorization captures every deduction. Clean books mean your CPA doesn’t charge you extra to fix errors before filing your taxes.
You Get Time Back
Stop spending nights and weekends trying to make QuickBooks balance. Use that time to serve clients, market your business, or actually take a day off.
You Sleep Better
No more tax-season panic. No audit anxiety. Just organized, accurate books that are ready for anything.
What Clients Say
I started my gaming business but wasn’t sure how to set up my books. I know zero about bookkeeping. I contacted Whitney Bookkeeping, and Melissa sent me a link to QuickBooks Online and showed me around on the site. I was concerned about my books being done properly, but I feel comfortable going forward after my consultation with her.
– Lukas J.
I consulted with Melissa as I had some bookkeeping issues. Not only did she take the time to give me clear answers that I could understand, but she gave me tips on how I could reconcile and verify income monthly, so it wouldn’t be so hard at the end of the year during tax time. I appreciate her knowledge and ability to explain things in plain English!
– Jacob M.
Melissa provided excellent consultation about how to record and process unearned income, keep accurate balance sheets, and focus my financial planning in order to plan for future events. Highest recommendations!
– Laura R.
Melissa trained me on how to set up a bookkeeping process, so I have funds correctly earmarked for my quarterly tax payments. I’m so grateful and highly recommend her for bookkeeping services. She is super friendly and knowledgeable.
– Michelle M.
As a freelancer with no head for numbers, I needed lots of help understanding my finances. Melissa patiently explained everything I needed to know about 1099 filing and helped me plan for a bright financial future.
– CJ Stevens
Melissa took a potentially messy CD sales-and-accounting experience and turned it into a joyful journey. She was astonishing.
– Brian O’Brian
If you’re searching for a first-rate bookkeeping service, I wholeheartedly recommend Whitney Bookkeeping. Owner Melissa Whitney is the consummate professional, exceedingly proficient in her record keeping. She is utterly thorough, and demonstrates a meticulous attention to detail. Her service has been invaluable to maintaining my business financial records. I couldn’t ask for more from a bookkeeper.
– Mark McGuire
Getting Started Is as Easy as the Waltz:
Schedule a Free Call With Me
Schedule a free phone consultation to dive into the heart of your challenges and goals. During our chat, I’ll provide you with an estimated monthly price range tailored to your specific needs.
We’ll Review Your Records Together
With Accountant Access to your QuickBooks Online, I will review your records, identifying any potential issues we might not have addressed previously.
Start the Onboarding Process
Within 24 to 48 hours, I’ll provide the service and price proposal and answer any questions. If everything looks good, we’ll start the onboarding process!
Ready to Harmonize Your Finances?
A free call is the perfect first step to simplifying your finances and gaining peace of mind. Just use my handy booking form here to pick a date and time that’s convenient for you, and I’ll be in touch at our scheduled time.
Prefer to send an email? No problem! Visit my contact page to send me a message, and I’ll respond as soon as possible.
I look forward to being your Rockstar bookkeeper and helping you keep your finances in tune!
Serving Small Businesses Across the West Coast
Whitney Bookkeeping provides professional bookkeeping services to small businesses, freelancers, and creative professionals throughout California, Oregon, and Washington.
Whether you’re in Santa Clarita, Los Angeles, Portland, Eugene, Seattle, or anywhere across the West Coast, we work with you remotely through QuickBooks Online to keep your books accurate and tax-ready.
Certified QuickBooks Online ProAdvisor Services
28+ Years of Financial Experience
Specialized in Creative & Service Industries
FAQs
What types of clients do you work with?
I work with small businesses, freelancers, creative professionals, online sellers, trade businesses, event coordinators, and professional service providers throughout California, Oregon, and Washington. Whether you’re a musician managing gig income, an electrician working with contractors, or a Shopify seller reconciling platform fees, I can help keep your books organized and tax-ready.
Why do I need a professional bookkeeper?
Professional bookkeeping saves you time, reduces stress, and helps you make better business decisions. When your books are accurate and current, you can see your real profit margins, capture every tax deduction, avoid costly CPA cleanup fees, and stay audit-ready year-round. Most importantly, it frees you up to focus on running your business instead of wrestling with QuickBooks.
What is the cost of monthly bookkeeping services?
Monthly bookkeeping starts at $300 per month for basic services (The Basics package). Final pricing depends on your transaction volume, number of bank accounts and credit cards, and specific services required. During your free consultation, I’ll review your needs and provide an estimated monthly price range tailored to your business.
Do you work with QuickBooks Desktop, or only QuickBooks Online?
I work exclusively in QuickBooks Online to ensure accuracy, efficiency, and real-time collaboration. If you’re currently using QuickBooks Desktop or another accounting system, I can help you migrate your data smoothly to QuickBooks Online. New clients also receive a 30% discount on their QuickBooks Online subscription through my ProAdvisor program.
Do you provide cleanup or catch-up bookkeeping services?
Yes! Cleanup and catch-up services are available for businesses that have fallen behind on their bookkeeping. Whether you’re a few months or a few years behind, I’ll review your records, provide an upfront estimate, and then organize your transactions, reconcile your accounts, and get your books accurate, complete, and ready for tax season. Pricing depends on how many months need to be cleaned up.
How do I get started with Whitney Bookkeeping?
Getting started is simple. First, schedule a free consultation using the booking form on this page or by visiting my contact page. During our call, we’ll discuss your business, your current bookkeeping situation, and your goals. Then, I’ll review your QuickBooks Online records (with Accountant Access) and provide a service proposal with pricing. If everything looks good, we’ll complete onboarding and get your books organized. Most clients are fully onboarded within 24 to 48 hours.